Upload entire folders and more in Google Docs

We’ve released the following improvements to Google Docs file uploads:

- Folder uploads that maintain the folder structure
- An upload page that’s integrated into the Docs List
- Settings that remember your conversion and OCR preferences
- The ability to drag-and-drop files to the Docs List for upload

Release track:
Rapid Release*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

How to access what's new:
- Upload files and folders via the ‘Upload’ button in the upper left hand side of the Docs List.
- The new upload window will display in the bottom right of your Docs List.
- Set upload settings the first time you upload a file or via the drop down in the upload menu or the pop-up.

Note: Folder upload and drag-and-drop upload are only available on the latest versions of Chrome, Firefox, and Safari. You’ll need to first install an applet if you’d like to upload a folder in Firefox or Safari. Please be aware that these new features do not support the ability to select a language when converting a document via OCR or select visibility settings before upload. You can revert to the older version of the upload page by selecting ‘Basic’ from the ‘Upload’ menu.

For more information:
http://googledocs.blogspot.com/2011/04/simpler-file-upload-in-google-docs.html
Help Center Overview.

Sync Outlook Notes with new update of Google Apps Sync for Microsoft Outlook®

In the latest version of Google Apps Sync for Microsoft Outlook®, users can now sync Outlook Notes with their Google Docs account. This means that your notes in Outlook are synchronized with your Google Docs account in the cloud, which in turn syncs them with any other device where you open the same Outlook profile.
Things to note:
- Only top-level notes are synced
- Leave Docs as private, plain-text
- Categories aren’t synced

Editions included:
Google Apps for Business, Government and Education

How to access what's new:
Existing installs will be updated automatically.

Note: Please be aware that synchronizing notes with Google Docs is currently an early, or Beta release feature, available with Google Apps Sync for Microsoft Outlook® version 2.3 or later.

For more information:
http://mail.google.com/support/a/google.com/bin/answer.py?answer=1254189

Scheduled Release track features update 4/26/11

The following features are now available to these domains:
Gmail:
- Ability to use ‘custom from’ feature from an unsecured connection on port 25.
- Recipient suggestions labs graduating from Gmail labs. These two features prevent you from making two common mistakes: forgetting to include someone on an email, and sending a message to the wrong person with a similar name to the person you meant to email.

Google Docs:
Pagination: Ability to see visual pages on your screen.

Google Documents list:
Some small improvements to the interface have been made such as:
- Improved dialog when deleting an item
- ‘Owned by me’ section in the navigation pane
- A Details/Column view and collapsible details pane
- Ability to show or hide the preview pane on the right side

The following features are now intended for release to these domains on April 26:
Gmail:
- Background images in Themes
- Longer label names

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Get more creative with Web Fonts in Google Sites

You can now customize your Sites with over 100 new fonts. We’ve also added the ability to change font sizes and selectively apply styling to one page or an entire site.

Release track:
Rapid Release*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Sites

How to access what's new:
To change font styling for the Site, click the ‘Manage site’ option in the ‘More actions’ drop down and select ‘Color and Fonts’ in the left-hand navigation bar.

For more information:
http://googledocs.blogspot.com/2011/04/google-sites-brings-you-over-100-new.html

*Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more.

Google Docs app for Android

You can now find and edit your documents via a native Google Docs app for Android. Its features include:

- A widget that makes it easy to create new docs and access starred items
- The ability to open documents directly from Gmail
- OCR to create documents from photos
- Document sharing with contacts on your phone

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English Only

How to access what's new:
Google Docs for Android is available for phones running Android 2.1+ and can be downloaded on Android Market.

For more information:
http://googledocs.blogspot.com/2011/04/introducing-new-google-docs-app-for.html

Ability to hide nicknames from the global address list now available in the Control Panel

Google Apps administrators now have the option to hide nicknames from the global address list/autocomplete. They can choose one of the following options:

- Show all email addresses
- Hide nicknames
- Hide the primary email address if the user has a nickname

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
In the administrator control panel, select “Domain Settings”, then “User Settings” and “Contact Sharing” to access the new options.

Note:
- The setting can take up to 24 hours to propagate.
- Email addresses based on domain aliases will not be affected by this setting - they will continue to be hidden.
- Email addresses that the user already has in their contact list will not be affected by this setting - they will continue to appear in autocomplete unless that contact is manually deleted.
- This setting also controls whether nicknames will appear in Contacts search and Contacts details view.

For more information:
http://www.google.com/support/a/bin/answer.py?answer=60218

Some small changes to Menu options in Google Spreadsheets

Posted: 26 Apr 2011 04:38 PM PDT

Some small changes have been made to the Menu in Google Spreadsheets including:
- New ‘Data’ option to better reflect the recently added filtering functionality
- The Form menu is now in ‘Tools’
- Other minor changes

Release track:
Rapid*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Spreadsheets

How to access what's new:
See the new Menu options when editing a spreadsheet.

New version of the Google Calendar Connector for Lotus Notes tool available

Google Calendar Connector for Lotus Notes R1.2.3 is now available for download:

New connection test feature: Checks the tool’s and domain configuration. Also identifies any firewalls or proxy restrictions between the Domino server and the web.
Bug Fixes: The connector tool was failing to return Notes busy time for user's where there was an apostrophe in the name.

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only

For more information:
http://www.google.com/support/a/bin/answer.py?answer=181256

whatsnew.googleapps.com
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Need more characters for labels? Longer labels now available in Gmail

Posted: 22 Apr 2011 10:02 AM PDT

You can now create labels in Gmail with up to 225 characters. Previously the old limit was 40 characters, which wasn’t enough for some people who had switched from Outlook or accessed Gmail through IMAP with complex folder structures.

If you also use the Nested Labels Lab, Gmail will now shorten the label name so as not to clutter up your interface.

Release track:
Rapid Release*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

How to access what's new:
Simply create a label in Gmail as normal.

For more information:
http://gmailblog.blogspot.com/2011/04/long-label-names-in-gmail.html

More control for Administrators for Calendar Labs

Google Apps administrators can now control whether or not to allow Calendar Labs to be used within their domain.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by the Admin Control Panel (Current version)

How to access what's new:
In the Admin Control Panel, in “Settings” then “Calendar”, there is a new checkbox to enable/disable the use of Calendar Labs in Calendar.

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=1187241

Email Settings API: New filters added

The following new functionality has been added to the Email Settings API:

- Forward the email
- Never send it to spam
- Star it
- Send it to trash

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only

For more information:
http://code.google.com/googleapps/domain/email_settings/developers_guide_protocol.html#GA_email_filter_main

Customize your own inbox! Background images in Gmail Themes now available

Posted: 14 Apr 2011 08:35 PM PDT

If Gmail Themes have been allowed by a domain administrator, users can now customize their own inbox by uploading a background image.

Release track:
Rapid Release*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

How to access what's new:
Select the “Themes” tab in Gmail settings and choose “Create your own theme.” Then select the background image for the main area and the footer.

Note: Administrators can enable/disable Themes for a domain using the checkbox for Themes in the administrator control panel in "Email settings."

For more information:
http://gmailblog.blogspot.com/2011/04/custom-background-image-themes.html

*Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more

Recipient suggestions graduating from Gmail Labs

Posted: 14 Apr 2011 08:15 PM PDT

Two Gmail Labs “Don’t forget Bob” and “Got the wrong Bob?” have now graduated from Labs and are full features in Gmail. These two features prevent you from making two common mistakes: forgetting to include someone on an email, and sending a message to the wrong person with a similar name to the person you meant to email

Release track:
Rapid Release*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

How to access what's new:
- As you type in your recipients, Gmail will automatically make suggestions based on the groups of people you email most often. When you see a suggestion to add a person you’ve forgotten, all you have to do is click on their name to add them.

- If you click on a suggestion to replace a mistakenly added recipient, the “wrong Bob” will be replaced by the right one.

For more information:
http://gmailblog.blogspot.com/2011/04/dont-forget-bob-and-got-wrong-bob.html

*Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more

More control for Administrators for Google Cloud Connect for Microsoft Office

Posted: 14 Apr 2011 08:06 PM PDT

For domains that have the new interface for the Settings section in the administrator control panel, it’s now possible for admins to control a user’s ability to install the Google Cloud Connect for Microsoft Office plugin.

This new interface should be out to all domains using the next generation control panel by the end of next week.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English only (Next Generation Control Panel)

How to access what's new:
In the administrator control panel, navigate to ‘Settings’, then ‘Docs’ and enable/disable the checkbox ‘Allow users to use Google Cloud Connect in my Organization’.

Note: This option is only for domains that have the new ‘Settings’ interface that is currently being rolled out.

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=1186923

Need to change a username? Ability to rename a user’s email address is now available

The ability to rename a user’s email address is now available in the administrator control panel. Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: US English only (Next Generation Control Panel) How to access what's new: Go to ‘Organizations and users’ > Select the check box next to a user > Click ‘Rename user’ under the ‘More actions’ dropdown Note: We advise you to read the help center documentation before performing this action For more information: http://www.google.com/support/a/bin/answer.py?answer=182084 whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

IMAP mail migration tool deprecation Posted: 13 Apr 2011 11:36 AM PDT The IMAP mail migration tool in the administrator Control Panel will no longer be accessible as of April 30th. We recommend using the Google Apps Migration for Microsoft Exchange utility which migrates email from IMAP mail servers in addition to supporting migration from Exchange Server 2003/2007/2010, PST files, and Google Apps Editions included: Google Apps for Business, Government and Education Languages included: US English For more information: https://tools.google.com/dlpage/exchangemigration Read more about the deprecation in our help center. whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

GAMME 2.2 Posted: 13 Apr 2011 11:37 AM PDT - Support for Exchange 2010 - Improved handling of Primary and Secondary calendars from PSTs - Several IMAP bug fixes Editions included: Google Apps for Business, Government and Education Languages included: US English How to access what's new: Download page For more information: https://www.google.com/support/a/bin/answer.py?hl=en&answer=162794 whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

Pagination in Google Docs Posted: 12 Apr 2011 07:47 PM PDT Google Docs now supports the ability to see visual pages on your screen. Additionally, Chrome users can now print directly from the browser. Release track: Rapid Release* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Google Docs How to access what's new: - Documents will now default to a view with page breaks - See a continuous view by selecting the ‘Compact’ option from the ‘View’ menu For more information: http://googledocs.blogspot.com/2011/04/pagination-comes-to-google-docs.html *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

New version of Google Apps Migration for Lotus Notes tool now available Posted: 12 Apr 2011 07:02 PM PDT Version 3.1 of the Google Apps Migration for Lotus Notes tool is now available for download with the following new features: - Resource provisioning from Domino rooms and resources. - Resource calendar migration. - New user registration methods: 'Pick users from Domino Directory' and 'Import from file'. - Live migrations view. See real time migration activity by site. - Integrated migration calculator. Determine time and bandwidth requirements for selected users. - Connection test feature. Checks GAMLN and Google domain configuration. Also identifies any firewalls or proxy restrictions between the Domino server and the web. - Personal contacts now appear under 'My Contacts' after migration. - No dependency on operating system settings when migrating Notes calendars. A single GAMLN server can now migrate calendars across any number of time zones in a single migration run. - Google calendars no longer need to be initialized prior to Notes calendar migration. - User and group provisioning now uses three-legged OAuth. ClientLogin has been fully deprecated. Editions included: Google Apps for Business, Government and Education Languages included: US English only How to access what's new: Download page For more information: https://www.google.com/support/a/bin/answer.py?hl=en&answer=161642 whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

Scheduled Release track features update 4/12/11 Posted: 12 Apr 2011 06:46 PM PDT The following features are now available to these domains: Gmail: Linked phone numbers: Gmail users at domains that have converted to the new account infrastructure and can see the ‘call phone’ functionality in Gmail (US English Only), will now be able to call those numbers by just clicking on the linked numbers. The following features are now intended for release to these domains on April 19: Gmail: Gmail users can now choose whether or not to auto-add contacts after messaging them. Google Calendar: Calendar Labs will now be available for users to install. Google Sites: Recovery of deleted sites. If an owner of a site accidentally deletes a site, it will be immediately removed from view but they may recover it by visiting its URL within 30 days. Release track: Scheduled* Editions included: Google Apps, Google Apps for Business, Government and Education For more information: http://gmailblog.blogspot.com/2011/04/fixing-little-things.html About Calendar Labs http://googleappsupdates.blogspot.com/2011/04/accidentally-delete-site-owners-can-now.html *Scheduled Release track: Domains with ‘Enable scheduled releases’ checkbox enabled in the administrator control panel. Learn more whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

Accidentally delete a site? Owners can now recover a deleted site in Google Sites Posted: 12 Apr 2011 06:19 PM PDT We recently released the ability to recover a deleted site in Google Sites. If an owner of a site accidentally deletes a site, it will be immediately removed from view but they may recover it by visiting its URL within 30 days. Once 30 days have elapsed however, it will not be possible to recover the site under any circumstances and it will be permanently deleted. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Google Sites How to access what's new: - In the ‘more actions’ dropdown menu, select ‘manage site’ to access the ‘Site settings’ section. - In ‘Site settings’ > ‘General’, you can select ‘Delete this site’. - You will now see a warning that you are about to delete the site and how to recover it within 30 days. Note: This feature will apply only to sites deleted after the feature launched; Sites which have been/are deleted before this feature launched will not be recoverable. *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more

Improved printing options in Spreadsheets and print from your mobile device

You can now choose to include titles, sheet names, and page numbers when printing your spreadsheets. Additionally, we’ve added support for printing spreadsheets from mobile devices using Cloud Print.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Spreadsheets

How to access what's new:
- Select options in the ‘Print Settings’ dialogue before printing the spreadsheet
- Print from mobile devices that support HTML5 (Android 2.1+ and iOS 3+) by selecting ‘Print’ underneath the spreadsheet title

For more information:
http://googledocs.blogspot.com/2011/04/improved-printing-in-spreadsheets.html

Administrator control for Gmail Themes now available

A checkbox to enable/disable Gmail Themes for users has now been added to the Administrator Control Panel. Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: US English Only (Next Generation Control Panel) How to access what's new: In the administrator control panel, select ‘Service settings’ then ‘Email’ and scroll down to the new checkbox for Themes. whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

Send ‘Custom From’ messages via unsecured connections Posted: 07 Apr 2011 08:32 PM PDT Gmail now supports ‘Custom From’ and outbound relay connections via unsecured port 25. Devices and servers that don’t support SSL/TLS can use this feature to connect with Gmail’s servers. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Gmail How to access what's new: Select port 25 when setting up a new custom address mail connection. For more information: http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=1074635 *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

Gmail: Contacts auto-add preference Posted: 07 Apr 2011 07:27 PM PDT Gmail users can now choose whether or not to auto-add contacts after messaging them. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Gmail How to access what's new: Open your Gmail settings page and scroll down to the ‘Create contacts for auto-complete’ section. For more information: http://gmailblog.blogspot.com/2011/04/fixing-little-things.html *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

New Contacts interface in Gmail Posted: 07 Apr 2011 07:19 PM PDT This release of Contacts brings all of the improvements that were previously available to consumer users. The following business-specific features have also been added to help you and your colleagues get in touch with contacts more easily. You can now: - Add new contact information that will default to “Work” instead of “Home” field types. - View domain directory contact details interwoven inline with any contact details you’ve added yourself. - Add contacts from the domain directory to your “My Contacts” list in a single click. - Manage groups more easily by quickly adding email addresses to groups, and picking from a contact’s multiple email addresses to use on a group-by-group basis. - Revert changes to your Contacts for up to 30 days in case you need to restore deleted or merged contacts, or undo an import. Note: These improvements do not affect the standalone version of Contacts outside of Gmail but we hope to make them available soon. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Gmail How to access what's new: Users will see the changes reflected in their Contacts page For more information: http://googleenterprise.blogspot.com/2011/02/get-in-touch-faster-with-new-gmail.html *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more whatsnew.googleapps.com Get these product update alerts by email Subscribe to the RSS feed of these updates

New security and connectivity features for Android users Posted: 07 Apr 2011 07:03 PM PDT We’ve released two new security features to our Android users and one new Market app to improve contact management. You can now: - Secure lost or stolen Android phones and tablets using the Google Apps Device Policy App via the My Devices website. This includes resetting device PINs, locating devices, and ringing devices remotely - Encrypt data on Android devices - Find contact information for any user in your company’s directory via the Lookup App Editions included: Google Apps for Business, Government and Education Languages included: US English only (Next Generation Control Panel) How to access what's new: - Install the Device Policy 2.0 App on user's Android devices - Enable Device Policy in your Administrator Control Panel under ‘Service Settings’ > ‘Mobile’ - Users can access devices running Android 2.2 via My Devices at www.google.com/apps/mydevices - Download Google Apps Lookup from the Android Market. Ensure that Shared Contacts is enabled in the Control Panel Note: Currently only Android 3.0 supports encryption, so this would block all devices running a version of Android prior to 3.0. Do not enable these features unless you have inventoried how many of your Android users could be blocked from Google Sync. For more information: http://googleenterprise.blogspot.com/2011/04/putting-android-to-work-for-your.html See our help center for more on Device Policy Administration, Encryption, and Lookup

Scheduled Release track features update 4/5/11

The following features are now available to these domains:
Google Docs:
- Updated comments: Comments have been updated to facilitate better discussions and seamless integration into email. This feature is rolling out gradually over the next 24hrs.

Google Spreadsheets:
- Multiple range charts.
- Ability to hide individual sheets in your spreadsheet.
- Filtering is now available in Google Spreadsheets. Adding a filter onto a set of data can help you quickly narrow down the data set to find the data you need. By selecting a data set, you can filter and sort amongst many rows at once.

The following features are now intended for release to these domains on April 12:
Gmail:
Linked phone numbers: Gmail users at domains that have converted to the new account infrastructure and can see the ‘call phone’ functionality in Gmail (US English Only), will now be able to call those numbers by just clicking on the linked numbers.

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://gmailblog.blogspot.com/2011/03/click-to-call-phone-numbers.html

*Scheduled Release track: Domains with ‘Enable scheduled releases’ checkbox enabled in the administrator control panel. Learn more

38 more languages and minimize toolbar added to Google Cloud Connect for Microsoft Office

Google Cloud Connect for Microsoft Office is now available with the following new features:

- Interface is now available in 38 languages.
- Ability to minimize the plugin’s toolbar.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
Arabic, Bulgarian, Catalan, Czech, Danish, German, Greek, English, Spanish, Finnish, Filipino, French, Croatian, Hungarian, Indonesian, Italian, Hebrew, Japanese, Korean, Lithuanian, Latvian, Dutch, Norwegian, Polish, Portuguese (Brazil), Portuguese (Portual), Romanian, Russian, Slovak, Slovenian, Serbian, Swedish, Thai, Turkish, Ukranian, Vietnamese, Chinese (Simplified), Chinese (Traditional)

How to access what's new:
Download page

For more information:
http://googledocs.blogspot.com/2011/03/38-more-languages-and-minimize-toolbar.html

Scheduled Release track features update 3/30/11

The following features are now available to these domains:
Google Sites:
- More integration between Google Sites and Google Apps Scripts is now available with a new Apps Scripts gadget. This allows more complex workflows and custom applications to be built into your Google Site.

The following features are now intended for release to these domains on April 5:
Google Docs:
- Updated comments: Comments have been updated to facilitate better discussions and seamless integration into email.

Google Spreadsheets:
- Multiple range charts.
- Ability to hide individual sheets in your spreadsheet.

Google Spreadsheets:
- Filtering is now available in Google Spreadsheets. Adding a filter onto a set of data can help you quickly narrow down the data set to find the data you need. By selecting a data set, you can filter and sort amongst many rows at once.

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://googledocs.blogspot.com/2011/03/filter-your-data-in-spreadsheets.html

*Scheduled Release track: Domains with ‘Enable scheduled releases’ checkbox enabled in the administrator control panel. Learn more

Connection bar in Gmail for iPhone

You can now easily verify your connectivity when using Gmail for iPhone. The connection bar tells you when you’re offline or checking for mail and when messages have been sent. It remains hidden the rest of the time.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail for iPhone

How to access what's new:
- Visit your Google Apps mail account from your iOS4 enabled iPhone or iPod Touch’s browser
- Try clearing your cache and refreshing if it isn’t immediately visible

For more information:
http://gmailblog.blogspot.com/2011/03/new-connection-bar-in-gmail-for-iphone.html

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Email Settings API now includes email delegation

Posted: 28 Mar 2011 06:28 PM PDT

The Email Settings API now includes the following functionality for admins:
- Adding a Gmail delegate
- Retrieving all Gmail delegates
- Deleting a Gmail delegate

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only

For more information:
http://code.google.com/googleapps/domain/email_settings/developers_guide_protocol.html

Want to collaborate even more? Discussions now available in Google Docs

Comments have been updated to facilitate better discussions and seamless integration into email. Some of the features include: - Improvements to the discussion flow by adding ownership and edit rights to individual comments. Each comment now has a timestamp and profile picture. - No need to delete comments. You can resolve comments to remove them from the visible document and view them later by clicking the discussions button at the top of any document. - Integration of comments with your inbox to facilitate more rapid and responsive communication. You can now add someone to a discussion with an @mention. For example, typing ‘@eddy@altostrat.com’ in a discussion will send a notification email to Eddy with the text of your comment. - Eddy can open the document from the email, or reply via email and the reply will show up in the comment as soon as the email is sent. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Google Docs How to access what's new: Create a new document, position the cursor or highlight some text and select ‘Insert’ then ‘Comment.’ You also have various options to configure how email from comments is received. Please note that improved comments are only available in new documents at this time so if you want to try it out make sure to create a new document. The comments you’ve created in an existing document won’t be changed. For more information: http://googledocs.blogspot.com/2011/03/introducing-discussions-in-google-docs.html Comments in documents: http://docs.google.com/support/bin/static.py?page=guide.cs&guide=1208624 *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more Get these product update alerts by email Subscribe to the RSS feed of these updates

More integration between Google Sites and Google Apps Scripts Posted: 15 Mar 2011 09:18 PM PDT More integration between Google Sites and Google Apps Scripts is now available with a new Apps Scripts gadget. This allows more complex workflows and custom applications to be built into your Google Site. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Google Sites How to access what's new: - When editing a site, select ‘Insert’ then ‘Apps Script gadget’ to add an existing script to the page. For more information: http://googleenterprise.blogspot.com/2011/03/build-applications-in-sites-using-apps.html *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more Get these product update alerts by email Subscribe to the RSS feed of these updates

Multiple Chart ranges and Hidden Sheets in Google Spreadsheets Posted: 15 Mar 2011 09:08 PM PDT You can now create multiple range charts and hide individual sheets in your spreadsheet. Release track: Rapid* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Google Spreadsheets How to access what's new: - Add extra ranges by selecting “Select ranges...” and “add another range.” You can also manually add new ranges separated by commas. - Select a sheet tab and select “hide sheet” to remove a sheet from view. For more information: http://googledocs.blogspot.com/2011/03/multiple-chart-ranges-and-hidden-sheets.html *Rapid Release track: Domains with ‘Enable scheduled releases’ checkbox disabled in the administrator control panel. Learn more Get these product update alerts by email Subscribe to the RSS feed of these updates

Scheduled Release track features update 3/15/11 Posted: 15 Mar 2011 08:54 PM PDT The following features are now available to domains on the Scheduled Release track: Gmail: - Improved label visibility controls: The “Hide read labels” and “Hide Labels from Subjects” labs to help people manage their ever-growing lists of labels have graduated from Gmail Labs. Some improvements to how they work have also been made. Instead of simply hiding all labels from subject lines, you can now choose which labels to show or hide. We also revamped the Labels tab in Settings as well as the dropdown menus for each label in the label list. - Priority inbox cleanup: If users have enabled Priority Inbox but have not used it in a while, they will see a "clean up" button which will mark all old important messages as read. The following features are now intended for release to these domains on March 22: Google Docs: - A refreshed documents list interface making it more useful to find, explore and share items. Release Track: Scheduled* Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: All languages supported by Gmail and Google Docs For more information: Label Visibility: http://gmailblog.blogspot.com/2011/02/dealing-with-label-overload.html Documents list Refresh: http://docs.google.com/support/bin/answer.py?answer=1107581 *Scheduled Release track: Domains with ‘Enable scheduled releases’ checkbox enabled in the administrator control panel. Learn more Get these product update alerts by email Subscribe to the RSS feed of these updates

More choice for Administrators: New Google Apps feature release process Posted: 15 Mar 2011 06:15 PM PDT A new two-track release process has now rolled out to all Google Apps domains. This new process is aimed at helping administrators balance the benefits of accessing improvements as soon as they're ready with the task of integrating the changes into their organization. Our new process has two release tracks that Google Apps administrators can choose from: Rapid Release: Customers on the Rapid Release track have access to new features as soon as the features have completed testing and quality assurance, and are ready to roll out. Scheduled Release: Customers on the Scheduled Release track gain access to new features on a regular, weekly release schedule following the initial release of those features. This delay allows time for administrators to familiarize themselves with new features using a test domain, educate support staff, and communicate any changes to their users. New features will be released on the Scheduled Release track each Tuesday, with at least a one-week notice following the initial feature launch. Editions included: Google Apps, Google Apps for Business, Government and Education Languages included: Control Panel: US English Only (Next Generation Control Panel) How to access what's new: - The “Pre-release features” checkbox has now been replaced with “Enable scheduled releases”. This causes no change in behaviour for existing domains. - If your organization previously had “Pre-release features” enabled in the Google Apps control panel, then you will be placed on the Rapid Release track and continue to gain access to new features as soon as they’re ready. Otherwise, your organization will be placed on the Scheduled Release track. - You can change your selection by choosing how you would like to receive new features in the Google Apps control panel. - If you're considering a switch to Scheduled Release, note that you may currently be using some features that are only available in Rapid Release. - New features for Gmail, Contacts, Google Calendar, Google Docs and Google Sites will be following this new release process going forward. For more information: http://googleenterprise.blogspot.com/2011/03/new-google-apps-feature-release-process.html New launch resource site: whatsnew.googleapps.com List of features currently available to Rapid Release only: http://www.google.com/support/a/bin/answer.py?answer=172172 Q1 2011 Apps Innovation in Review recorded webinar: http://www.youtube.com/watch?v=daraZ87FyIQ

New minimum password length requirement for Google Apps

A new minimum password length has now been introduced to Google Apps domains. If administrators manage user passwords using the Control Panel, the new minimum is 8 characters instead of 6.

If domains are using a Single Sign-On system, then the administrator is responsible for this authentication system so are not affected.

If admins are using a password-sync solution, then please ensure that the system is sending hashed passwords to Google. If it's sending hashed passwords then users are not affected by this new requirement.

If the password-sync solution is sending plain-text passwords, then this is not recommend and the domain will be affected by this change.

Please note that this change only affects new passwords and password resets, not any existing passwords.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Apps

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=139399

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Deprecating support for Blackberry Enterprise Server 4.1.7

Posted: 15 Mar 2011 11:53 AM PDT

Starting July 2, 2011, RIM will be deprecating support for BES 4.1.6 and 4.1.7. As a result, Google Apps will stop supporting these BES versions starting July 2, 2011. Google Apps Connector for BES 3.x will still be supported for BES 5.x. We strongly urge customers to upgrade to BES version 5.x and version 3.x of the Connector. You can download latest version of the Google Apps Connector from https://tools.google.com/dlpage/appsconnector

Editions included:
Google Apps for Business, Government and Education

How to access what's new:
https://tools.google.com/dlpage/appsconnector

Collaboration Dashboard and improved reporting now available in the Google Apps administrator control panel

We recently introduced the Google Apps Collaboration Dashboard which shows how content is being used in your domain. Collectively, these reports give you detailed views into the creation, manipulation, and sharing of this content. The dashboard shows the size and volume of your account's collaborative network across all of your users. Understanding these collaborative network trends is critical when managing and improving how information is effectively shared across your account.

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only (Next generation control panel)

How to access what's new:
Administrators can log into the administrator control panel and access the new dashboard in ‘Advanced tools’, then ‘View Usage & Reports’.

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=142566

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Visible Bcc and PDF viewer in Chrome browser now available to all Google Apps domains

Posted: 08 Mar 2011 10:32 PM PST

For Domains with ‘enable pre-release features’ checkbox disabled in the Administrator Control Panel:

The following features are now available to these domains:

- Visible Bcc: Gmail will now provide email recipients an indicator when they are added via Bcc on an email. We will add a visible Bcc header only to messages sent from another Gmail user, not from external sources. Each Bcc recipient will only see themselves on the Bcc list.

- PDF attachments showing the ‘View’ link open with Chrome’s native PDF viewer if available.

The following features are now intended for release to these domains on March 15:

- Improved label visibility controls: The “Hide read labels” and “Hide Labels from Subjects” labs to help people manage their ever-growing lists of labels have graduated from Gmail Labs. Some improvements to how they work have also been made. Instead of simply hiding all labels from subject lines, you can now choose which labels to show or hide. We also revamped the Labels tab in Settings as well as the dropdown menus for each label in the label list.
- Priority Inbox cleanup: If users have enabled Priority Inbox but have not used it in a while, they will see a "clean up" button which will mark all old important messages as read.

These features are already available to domains with the ‘enable pre-release features’ checkbox enabled.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

Please register for our webinar: 'What's New in Google Apps - March 2011'
Register: Wednesday, March 9, 2011 at 4pm PT, Thursday, March 10 8am SGT, 9am JT
Register (Repeat): Thursday, March 10, 2011 at 7:00 a.m. PT, 10:00 a.m. ET, 15:00 BST, 16:00 CEDT

Optical Character Recognition (OCR) in 34 languages

Previously available in a number of languages, the ability to upload documents into Google Docs using Optical Character Recognition (OCR) has now been expanded to a total of 34 languages. OCR analyzes images and PDF files, typically from a scanner, extracts text and some formatting and allows you to then edit the document in Google Docs.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
Full list of supported languages available on the ‘Upload Files’ page.

How to access what's new:
- In Google Docs, select to upload a new file that you want to be converted from an image/PDF to Google Docs.
- Check the box for ‘Convert text from PDF or image files to Google Docs documents’ and select the original source language from the dropdown list.
- Select ‘Start upload’ to convert the document into Google Docs.

For more information:
http://googledocs.blogspot.com/2011/02/optical-character-recognition-ocr-in-34.html
http://docs.google.com/support/bin/answer.py?answer=176692&hl=en

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User Managed Storage now available for Google Apps domains on the new account infrastructure

Posted: 01 Mar 2011 01:45 PM PST

User Managed Storage is a service that has allowed users to purchase more storage space when they fill the allotted quota on their personal Google Accounts. Over the next couple of days, we will be rolling this service out for Google Apps users as well, allowing the purchase of extra storage for Google Docs, Picasa Web Albums, and photos from Blogger. Any of these products that is over its storage quota can use the extra storage on a first-come, first-served basis. Users that upload lots of files to Google Docs, sync their Office documents to the cloud using Google Cloud Connect for Microsoft Office, or store and share pictures using Picasa or Blogger can now expand the storage space available for these files.

Additional User Managed Storage cannot be pooled or transferred to another Google Apps account and cannot be used for Gmail.

User Managed Storage is enabled or disabled by the domain administrator, and the end user purchases additional storage using his or her Google Checkout account at the domain. Data stored within User Managed Storage is subject to the same ownership policy as other data in the Google Apps account.

Please note that this functionality is only for Google Apps domains that have already transitioned to the new account infrastructure for Google Apps accounts. This change does not affect any domains that have not yet transitioned to that infrastructure.

Editions included:
Google Apps, Google Apps for Business and Education

How to access what's new:
- In order to allow end users to purchases individual storage, administrators must first enable the service ‘User Managed Storage’ in the ‘Organisation & Users’ -> ‘Services’ section for their administrative control panel. Google Checkout must also be enabled for the domain so that end users can purchase the storage.
-If the ‘User Managed Storage’ service is allowed, end users can purchase additional storage at https://www.google.com/accounts/b/0/PurchaseStorage.
- Google storage purchases are non-refundable. You can upgrade storage plans for the pro-rated difference at any time but paid storage for one Google Account cannot be transferred to a different account.

For more information:
http://googleenterprise.blogspot.com/2011/03/now-available-with-google-apps-user.html
Purchase Page
Help Center

New Contacts interface and business-specific features for Google Apps

This release of Contacts brings all of the improvements that were previously available to consumer users.

The following business-specific features have also been added to help you and your colleagues get in touch with contacts more easily. You can now:
- Add new contact information that will default to “Work” instead of “Home” field types.
- View domain directory contact details interwoven inline with any contact details you’ve added yourself.
- Add contacts from the domain directory to your “My Contacts” list in a single click.
- Manage groups more easily by quickly adding email addresses to groups, and picking from a contact’s multiple email addresses to use on a group-by-group basis.
- Revert changes to your Contacts for up to 30 days in case you need to restore deleted or merged contacts, or undo an import.

Note: These improvements do not affect the standalone version of Contacts outside of Gmail but we hope to make them available soon.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
Administrator Control Panel: US English Only (Next Generation)
Gmail: All languages supported by Gmail

How to access what's new:
- To see the new Contacts interface, admins must opt-in in the administrator control panel to enable the new Contacts features.
- In the administrator control panel, go to ‘Services’, then ‘Contacts' and select the checkbox ‘Preview the new contact manager in Gmail’.

Note: In order to see the opt-in checkbox, the control panel must be set to the ‘next generation’ version which is US English only.

For more information:
http://googleenterprise.blogspot.com/2011/02/get-in-touch-faster-with-new-gmail.html

12 new file types supported in Google Docs Viewer

Google Docs Viewer allows users to quickly view PDFs, Microsoft Word documents and PowerPoint presentations online by viewing them in the browser without downloading them locally.

New files supported:
Microsoft Excel (.XLS and .XLSX)
Microsoft PowerPoint 2007 / 2010 (.PPTX)
Apple Pages (.PAGES)
Adobe Illustrator (.AI)
Adobe Photoshop (.PSD)
Autodesk AutoCad (.DXF)
Scalable Vector Graphics (.SVG)
PostScript (.EPS, .PS)
TrueType (.TTF)
XML Paper Specification (.XPS)

Editions included:
Google Apps, Google Apps for Business, Government and Education

How to access what's new:
In Gmail, these types of attachments will now show a ‘View’ link, and clicking on this link will bring up the Google Docs Viewer.

For more information:
http://gmailblog.blogspot.com/2011/02/12-new-file-formats-in-google-docs.html

New Gmail features due out to all Google Apps domains next week: Visible Bcc and PDF viewer in Chrome browser

For Domains with ‘enable pre-release features’ checkbox disabled in the Administrator Control Panel:

The following features are intended for release to these domains on February 22:

- Visible Bcc: Gmail will now provide email recipients an indicator when they are added via Bcc on an email. We will add a visible Bcc header only to messages sent from another Gmail user, not from external sources. Each Bcc recipient will only see themselves on the Bcc list.

- PDF attachments showing the ‘View’ link open with Chrome’s native PDF viewer if available.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

Automate your workflow with Apps Scripts integration in Google Sites

You can now use Google Apps Scripts in your site to trigger events, such as sending an email or creating a Google Calendar invitation. These scripts – which are written in a JavaScript cloud scripting language – provide an easy way to automate tasks across Google products and third party services.

Editions included:
Google Apps, Google Apps for Business, Government and Education

How to access what's new:
When editing a site, select the ‘More actions’ drop-down menu and then ‘Manage site.’ Select the ‘Apps Scripts’ tab. Select ‘Launch Editor’ to add a new script or click on the name of the Apps Script you would like to edit.

For more information:
Help Center: Using Apps Scripts in your site

New setup wizard available in the Administrator Control Panel

A new setup wizard in the administrator control panel is now available for new and existing Google Apps domains. The interactive guide can walk you through all the key configuration options, from creating user accounts to activating email, migrating your existing data to Google Apps and configuring mobile devices. The wizard includes progress indicators so that you can easily come back to the setup tab to continue where you left off.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
In the administrator control panel, select the new ‘Setup’ tab to see the new setup wizard.

Note: The control panel must be set to the ‘next generation’ version which is US English only but we hope make the wizard available in more languages very soon.

For more information:
http://googleenterprise.blogspot.com/2011/02/go-google-in-record-speed.html

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Visible Bcc in Gmail and Tasks for more languages

Posted: 14 Feb 2011 04:58 PM PST

The following features are now available for domains with 'enable pre-release features' checkbox enabled in the Administrator Control Panel:

Visible Bcc: Gmail will now provide email recipients an indicator when they are added via Bcc on an email. We will add a visible Bcc header only to messages sent from another Gmail user, not from external sources.

Tasks for right-to-left languages: Tasks is now available in more languages such as Arabic, Hebrew or Urdu.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

For more information:
Help Center: Changing Gmail language interface for right-to-left

2-Step verification now available to Google Apps (free) edition

2-step verification is now available for Google Apps (free) edition. When enabled by an administrator, it requires two means of identification to sign in to a Google Apps account. A mobile phone is the main requirement to use the second form of identification. It doesn’t require any special tokens or devices. After entering a password, a verification code is sent to the user’s mobile phone via SMS, voice calls, or generated on an application they can install on their Android, BlackBerry or iPhone device.

This makes it much more likely that it is the user accessing the data: even if someone has stolen the password, they'll need more than that to access the account. Users can also indicate when they're using a computer they trust and don't want to be asked for a verification code from that machine in the future.

Editions included:
Google Apps (free)

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
- Google Apps Administrators can enable this option in the control panel in the ‘Advanced Tools’ section by checking the box ‘Allow users to turn on two-factor authentication’. Users still have to opt-in to use this feature and it is not possible to make this mandatory for all users. To see this new option, your control panel must be using the ‘Next generation’ version.
- Once your users manually enroll in 2-step verification, they may need to use access codes in addition to their verification codes. For installed applications that don’t have a 2-step verification field, your users will need to enter an application-specific password once per device or application in place of their regular password to access their Google Account.
Common devices and applications that require application-specific-passwords are: Gmail and Google Calendar on Android-based phones, ActiveSync for Windows Mobile and iPhone, and IMAP clients such as Thunderbird.
- At any time, administrators can un-enroll users from 2-step verification in the control panel in the user’s settings.
- If your domain still has to migrate over to the new accounts infrastructure, the enrollment process for users may be slightly different.

Note: This feature is being rolled out over the next several days so will not appear in your control panel immediately.

For more information:
http://gmailblog.blogspot.com/2011/02/advanced-sign-in-security-for-your.html
Help Center Overview and Setup Information

Desktop notifications in Gmail now available for all Google Apps domains plus an update on documents list launch

For Domains with ‘enable pre-release features’ checkbox disabled in the Administrator Control Panel:

The following new feature is now available to these domains:

Gmail: Desktop notifications for email and chat. These are HTML5 desktop notifications which display pop-ups whenever a chat message or new email arrives.

The following new feature is intended for release to these domains on February 15:

Google Docs: Refreshed Documents list.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail
All languages supported by Google Docs

For more information:
Desktop notifications: http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=1075549
Documents list: http://googledocs.blogspot.com/2011/01/refresh-to-documents-list.html
Documents list getting started guide

Priority Inbox now also in Gmail for mobile

If you have set up Priority Inbox on your desktop version of Gmail, you will now see the same sections in your Google Apps mail account. You’ll also see importance markers in your inbox, so you can quickly identify which messages are important.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail for mobile

How to access what's new:
- On your phone’s browser, sign in to your Google Apps email account and click on the ‘Menu’ screen to see the ‘Important and unread’ section.
- This feature is available for most mobile browsers that support HTML5, such as devices running Android 1.5+ and iOS 3+.

For more information:
http://gmailblog.blogspot.com/2011/02/priority-inbox-in-gmail-for-mobile.html

Desktop notifications in Gmail coming soon to all Google Apps domains

For Domains with ‘enable pre-release features’ checkbox disabled in the Administrator Control Panel:

The following new feature is intended for release to these domains on February 8:

Desktop notifications for email and chat. These are HTML5 desktop notifications which display pop-ups whenever a chat message or new email arrives.

Note: This functionality is currently only available for people using Google Chrome, but we’re working to make notifications part of the standard Web platform.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

For more information:
http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=1075549

Google Docs: Refreshed Documents list now rolling out

A refreshed documents list is currently being rolled out making it more useful to find, explore and share items. Here are some of the changes:

- New filters in ‘More options’ making it easier to narrow your search by type, visibility state and other criteria.

- A new preview panel on the right side of the document list showing a preview thumbnail, sharing settings and more. If the file is a video, you can start playing it directly from the preview panel or from the recently announced video player.

- To make it easier to view photos, you can now click on the magnifying glass on a photo to open a full screen slide-show viewer.

- A new view called ‘Home’. The contents of the ‘Home’ view are controlled by you so that the content you access the most often is easier to get to. You can remove files from the ‘Home’ view by right clicking the file and selecting ‘Don’t show in home’ to hide them. And when you need them, these files can always be found later by selecting ‘All items’ or using search.

- ‘Folders’ have been replaced by ‘Collections’ in the navigation bar. Collections are designed to combine the best features of labels and folders. A file can live in multiple collections, just like with Gmail labels. Collections can also be stored hierarchically, just like folders on your desktop. And of course, collections can be shared, just like you can share docs.

- Instead of checkboxes to select multiple files, you can now use your ‘Shift’ or ‘Control’ (Cmd on Macs) keys.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

How to access what's new:
The new documents list is being rolled out over the next few days to domains whose administrator has enabled ‘pre-release features’ in the administrator control panel under 'Domain Settings'. It will be rolled out to all remaining domains shortly.